Employment Opportunities

Description

Position Summary:

Provide all administrative support for the President/Chief Executive Officer and the Chief of Staff, including scheduling, travel, correspondence control, communications and special projects.   Responsible for office management, member relations functions, human resources administrative functions and supervision of the Receptionists. Position requires high degree of trustworthiness and ability to appreciate the confidential nature of certain issues and communications. 

Essential Functions and Responsibilities:

• Assist President/Chief Executive Officer with scheduling, drafting correspondence, and performing other administrative duties and special projects as necessary.
• Assist Chief of Staff with all Human Resources administrative function including on- boarding of new employees, maintaining electronic timecards and employee portals, planning staff events, assisting with NYSID corporate events and other special projects as necessary.
• Assist Chief of Staff and Vice Presidents with confidential correspondence and assignments, as required.
• Perform member relation functions, including providing support and serving as liaison to the NYSID Board of Directors, handling communications with the Board, Board Committees, Corporate Partners, and related duties.
• Plan Board of Directors and Board Committee meetings, including meeting logistics and materials; assist in the development of agendas, schedules, and registration.
• Take minutes at NYSID Board of Directors meetings, the Finance and Audit Committee meetings and the HR Committee meetings. Draft, review and copy minutes for distribution and approval at the next meeting of the Board or respective committees.
• Compile and track necessary materials for Board elections and Bylaw changes and handle mailings and tallies.
• Ensure efficient office operation including telephone reception, daily mail and equipment maintenance.
• Maintain office postage meters, office supplies, inventory of office equipment and furniture, and keys and locks on doors.
• Supervise the Receptionists.
• Other duties as assigned.
• Travel as required.

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Minimum of 5 years experience as an Executive/Confidential Assistant with office management experience. Associates Degree preferred.
• Strong communication (verbal and written), interpersonal and organizational skills.
• Human Resources administrative experience a plus.
• Proficient with electronic communications. 
• Proven problem solving and conflict resolution ability.
• Ability to interact at senior management levels, utilizing tact, discretion and confidentiality.
• Ability to manage multiple tasks and projects simultaneously.
• Proficiency with various computer software applications (spreadsheets, word processing, presentation and database), preferably Microsoft Office Suite.
• Commission as a Notary Public.

Physical Requirements:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Nature of job requires considerable CRT, keyboard, and mouse usage, walking around facilities and sitting for long periods of time.  Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information.  Ability to access any locations where company business is conducted.

Competitive compensation package including health, pension and life insurance benefits, and paid time off.