Employment Opportunities

Description

Position Summary:  Data entry of member agency invoices, preparation of customer invoices, and collection of receivables. Run daily, weekly or monthly accounting reports. Position is highly detail oriented.

Essential Functions and Responsibilities:

• Verify and review member agency and customer invoices, correct discrepancies by customer or member agency contact.
• Produce and process customer invoices.
• Post accounts receivables and assist with accounts receivable closing.
• Establish, prepare and maintain A/R management and reports.
• Assist with the collection of receivables.
• Other duties as assigned.
• Travel as required.

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• One - three years exp. in a book keeping or accounting function.
• High School Diploma or GED. Associates Degree preferred.
• Strong communication (verbal and written), interpersonal and organizational skills.
• Proven problem solving and mathematical ability. 
• Proficiency with various computer software applications including computerized accounting systems (Great Plains Dynamics preferred), databases, spreadsheets and word processing (Microsoft Office Suite preferred).
• Ability to manage multiple tasks in a fast paced, high volume work environment.

Physical Requirements:

Nature of job requires considerable CRT, keyboard, and mouse usage, navigating an office and alternatively sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any location where company business is conducted. 

Send resume to: administrator@nysid.org EOE.

Description

Position Summary: This position is responsible for providing administrative support to contract administration department, most specifically with respect to obtaining and maintaining evidence of insurance coverage requirements on NYSID customer contracts, and the insurance requirements as per NYSID Membership and Corporate Partner Member Agreements. The position is also responsible for all corporate insurance maintenance. 

Essential Functions, Responsibilities and Primary Duties:

• Review and ensure evidence of compliance with insurance requirements on all NYSID contracts.  
• Interact with Member Agencies and Corporate Partners and/or their brokers to access Member Agency and Corporate Partner insurance certificates to assess adequacy of coverage, proper certificate holders and additional named insured’s.
• Review insurance contract requirements for authorized subcontractors of Member Agencies and Corporate Partners and ensure evidence of those requirements.
• Work with NYSID staff to insure evidence of adequate insurance coverage before contract execution.
• Assist Chief of Staff/General Counsel with insurance coverage on all NYSID litigation claims by maintaining a database of same, including status of all claims.
• Review new contract application packages for completeness (i.e. inclusion of cost analysis, equipment detail, supply lists, wage breakdowns, paid leave breakdown, subcontracting, overhead breakdown, etc.), as needed
• Complete NYS or NYC procurement forms (i.e. Lobby Law 139, MWBE waivers, etc.), as needed
• Provide additional administrative support to Vice President and/or Manager of Contracts Administration Department (ie schedule travel, meetings, scan documents, copy documents, run reports from database, track OGS or ACCES-VR submissions & status)
• Enter data into NYSID database as needed.
• Monitor NYSID corporate insurance coverage and make recommendations where appropriate.
• Interact with insurance company representatives to access and assess corporate insurance coverage.
• Maintain insurance information database.
• Other duties as assigned.
• Travel as required.
  

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position. 

• Associates degree in a related field. Bachelors preferred.
• 3+ years’ experience in contract administration or commercial insurance field a plus. 
• Strong verbal and written communication skills 
• Strong organizational and interpersonal skills.
• Experience with various computer software applications (spreadsheets, word processing, presentation and database).

Physical Requirements:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

Nature of job requires keyboard and mouse usage and sitting for long periods of time. May include walking around facilities. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to travel and access any locations where company business is conducted.

Email cover letter, resume and salary requirements to administrator@nysid.org EOE.