Employment Opportunities

Description

Position Summary:  The Accounts Receivable responsibilities include preparation of customer invoices, reviewing monthly member statements and collecting receivables as necessary.

Essential Functions and Responsibilities:

• Verify and review member agency and customer invoices, correct discrepancies by contacting customer or member agency. Verify contract terms and rates to billing sheets for services.
• Produce and process customer invoices.
• Enter accurate sales/accounts receivable transactions in to Great Plains accounting system.
• Prepare and post accounts receivables transactions.
• Verify that contract terms and rates are accurate.
• Review contract status utilizing both NYSID's contract department staff and the contract database.
• Review and resolve customer inquiries and discrepancies.
• Review monthly member statements and resolve discrepancies
• Review customers’ accounts for payment status and follow up on collection of payment.
• Prepare daily bank deposits and apply and post payments to customer's accounts
• Review short payments and unapplied payments.
• Process manual credit card transactions and apply payment to customers account.
• Serve as back up on reconciling monthly bank statements.
• Other duties as assigned.
• Travel as required.

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED, Associates Degree preferred.
• Courses in bookkeeping, accounting and computers.
• Minimum 1- 3 years' experience in a book keeping or accounting function preferred.
• Strong communication (verbal and written), interpersonal and organizational skills.
• Proven problem solving and mathematical ability.
• Ability to manage multiple tasks in a fast paced, high volume work environment.
• Proficiency with various computer software applications including computerized accounting systems (Great Plains Dynamics preferred), databases, spreadsheets and word processing (preferably Microsoft Office Suite).

Physical Requirements:

The requirements below are representative of the knowledge, skills and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Nature of job requires considerable keyboard and mouse usage, walking around facilities and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where company business is conducted.

Email cover letter, resume and salary requirements to: administrator@nysid.org EOE.

Description

Position Summary: This position facilitates the efficient administration of all new commodity applications from file set-up to the recording, monitoring and preparing of all commodity paperwork.  It also oversees the maintenance of all active commodity items for price revisions, discontinuation and OGS approval as needed.  This position is involved in negotiations between customers and product producing members to obtain a price concurrence as needed. It also involves participation on the Commodity Priority Review Committee.

Essential Functions, Responsibilities and Primary Duties:

• Provide efficient administration of new commodities through timely analysis of application paperwork from members to ensure all necessary components are included and complete.
• Compile and prepare proper documentation and justification for product price revisions for oversight approval; document support for price negotiation before application is submitted.
• Serve as initial point of contact for Members on new commodities
• Manage priority approval process
• Manage the NYSID Quarterly priority Report
• Item set-up in SharePoint.
• Prepare and issue contract status reports for all commodity additions, changes and      deletions.
• Contact customers as needed to obtain a price concurrence on potential price revisions
• Data entry of commodities into Great Plains, when necessary.
• Support eCommerce, NYSID website and hosted catalogs as needed.
• Participate in the annual review of the NYSID catalog.
• Other duties as assigned.
• Travel as required.

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position.

• High School Diploma or GED. Associates degree preferred.
• Experience in a contract administrative function preferred.
• Strong communication (verbal and written), interpersonal and organizational skills.
• Ability to project a friendly, business-like presence both on the phone and in person.
• Proven problem solving and mathematical ability.
• Ability to manage multiple tasks in a fast paced, high volume work environment.
• Proficiency with various computer software applications including computerized accounting systems, databases, spreadsheets and word processing (preferably Microsoft Office Suite).

Physical Requirements:

The requirements below are representative of the knowledge, skills and abilities required for the position.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Nature of job requires considerable computer, keyboard and mouse usage, walking around facilities and sitting for long periods of time.  Must have visual acuity and hearing ability for communicating with others, and gathering and accessing written and computerized information.  Ability to access any locations where company business is conducted.

All new hires must have the Covid-19 vaccine prior to employment. Email cover letter, resume and salary requirements to administrator@nysid.org EOE.

Description

Position Summary: This position involves facilitating the contract administration process through the handling of detailed and complex contract reviews. Duties include coordinating the contracting process from inception to execution, maintaining a database of members, customers and contracts establishing and maintaining assigned contract files, monitoring and preparing assigned contracts for execution in accordance with contract specifications, terms and conditions.   The Contract Administration Specialist acts as a liaison between NYSID and its Members, Corporate Partners, customers and oversight agencies in order to ensure precise execution of the contracting process.

Essential Functions, Responsibilities and Primary Duties:

• Review new contract application packages for completeness (i.e. inclusion of cost analysis, equipment detail, supply lists, wage breakdowns, paid leave breakdown, subcontracting, overhead breakdown, etc.)
• Insure Member or Corporate Partner is made aware of all contract specifications.
• Initiate renewal process of all assigned contracts in accordance with departmental procedures including customer notification, price negotiation between customers and members, solicitation of customer price concurrence and compiling application package.
• Complete NYS procurement forms (i.e. Lobby Law 139, MWBE waivers, etc.)
• Review cost analysis on services contracts for accuracy of wage, supplements, and labor hours paid time, fringe, insurance, equipment, supplies and overhead. 
• Enter contract information into database.
• Ensure that proper documentation and justification for contract price changes are compiled and prepared for state approval; support price negotiation before application is submitted.
• Prepare and submit packages to OGS with necessary documentation (i.e. prior OGS approval (if applicable), OGS Forms 1-4 with all pertinent back-up, prevailing market justification information,, overhead breakdown form, ACCES-VR approval (if partnership.)) 
• Monitor contracting process to ensure timely execution including document review, notarization and registration of assigned contracts.
• Monitor prevailing wages and CPI for all existing service contracts.
• Review and compare FTE’s.
• Monitor receipt of documents from Members and Corporate Partners requested by oversight agencies (i.e. OSC VRQ, ACCES-VR partnering letter)   
• Confirm with NYSID Insurance Specialist that all insurance coverages are in place.
• Interact regularly with customers and member agencies to resolve contractual and service issues.
• Work with accounting to resolve billing issues or non-payment issues including notification of frozen fees. 
• Forward to Member and Corporate Partner agencies copies of all awarded contracts so as to assure Member and Corporate Partner compliance with contract requirements.
• Other duties as assigned.
• Travel as required.

Qualifications:

The requirements below are representative of the knowledge, skills and abilities required for the position.

• Associates degree preferred or 3-5 years’ experience in a contract administrative function.
• Notary Public designation preferred.
• Should be a self-starter and be self-motivated; have the skills necessary to give attention to details; and demonstrate strong communication and organizational skills.
• Ability to project a friendly, business-like presence both on the phone and in person.
• Proven problem solving and mathematical ability.
• Ability to manage multiple tasks in a fast paced, high volume work environment.
• Proficiency with various computer software applications including computerized accounting systems, databases, spreadsheets and word processing (preferably Microsoft Office Suite).

Physical Requirements:

The requirements below are representative of the knowledge, skills and abilities required for the position.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Nature of job requires considerable CRT, keyboard, and mouse usage, walking around facilities and sitting for long periods of time.   Must have visual acuity and hearing ability for communicating with others, and gathering and accessing written and computerized information.  Ability to access any locations where company business is conducted.

All new hires must have the Covid-19 vaccine prior to employment. Email cover letter, resume and salary requirements to administrator@nysid.org EOE.