Process

Process

CREATE typically takes place for a full academic year* and is divided into a planning and construction phase. NYSID will be available to both the school and agency throughout the year to provide guidance and assistance as needed and will expect progress reports from each student team on a monthly basis. These updates should be emailed to CREATE@nysid.org.

Fall Semester* - Planning Phase

  1. NYSID will meet with both schools and member agencies who are interested in participating in CREATE. 
  2. Each school will designate a faculty member as the coordinator for the projects. Each participating student team should elect one student as the representative and point of contact for the group. The school must notify NYSID of the number of student teams participating and the number of projects they anticipate on completing. 
  3. The primary contact information of each entity must be established and shared between the student teams, member agencies and NYSID.
  4. The professor and/or students should consult with the NYSID member agency to determine a need that can be met by the student team. The NYSID member agency must approve of a project that will benefit the vocational lives of the people with disabilities that they employ.
  5. Students and professors should look at previous CREATE projects to help with preparation of their own projects. They should also perform the research necessary to ensure that there is no existing patent for their idea.
  6. NYSID member agencies will work directly with the student teams to begin collaboration. This means they will agree to give the students access to their workshops and to work with individual staff in order to assess their needs and workplace operations. Communication between the agency and the students should be open, and they will determine how many times they need to meet during this period to discuss possible projects. They may consult through visits, phone calls and email discussions. 
  7. The student teams should advise NYSID early on of their device concepts to receive feedback and design suggestions for development.
  8. Once a clearly-defined project has been determined and approved by both the school and the agency, each student team must draft a project proposal and submit it to NYSID (CREATE@nysid.org) in October. The proposal should be a brief discussion of the project under the following headings: Background, Statement of the Problem, Rationale, and Design. NYSID will review this draft and based on feedback, the school will make any necessary changes or clarifications and will submit a final proposal to NYSID by the end of October. 
  9. Each team will submit a cost estimate to NYSID (CREATE@nysid.org) with their project proposal, and NYSID will provide a pre-paid American Express card to the team for that amount. If a team exceeds their estimate they may request a second pre-paid card. The maximum amount NYSID will provide per project is $1,000. The school must agree to the conditions of using the pre-paid credit card prior to the end of the semester.
  10. Each team should receive their American Express card in time to purchase materials before the end of the first semester.

Spring Semester* - Construction Phase

  1. Student teams should have all materials necessary to build their prototypes at the start of the semester.  
  2. Member agencies will continue to work directly with the students and will be available for site visits to test prototypes. 
  3. Each student team is expected to complete a working prototype, make a video demonstration of the prototype and write a final report on their findings (which is an extension of their initial proposal). All will need to be completed and submitted to NYSID by the end of the semester.
  4. NYSID will sponsor a symposium at the end of the spring semester. NYSID will pay for two representatives from each team, their professor and a representative of the participating NYSID member agency to travel to Albany where the symposium will be located. Each team will display their invention to the public, or if that is impractical, they will display a video and a display boards demonstrating their invention. 

Note: All projects should be completed by the end of the Spring Semester and should not be carried over into the next academic year.
 
 * Accommodations can be made for single-semester programs